Digital Record-Keeping Training for Practitioners
Yaoundé, Cameroon 29th – 30th November 2018

Date and Time

It will start after lunch on Thursday the 29th November and run all day on the 30th (3 half days).

Venue and Training Rooms

The training will be in two rooms at the conference centre where the ICA conference is being held.

Course Content

The goal of the course is to enable participants to understand the main challenges of digital record-keeping, to identify the characteristics of digital records and to begin to manage digital records appropriately in a cost-effective way.
The course will provide participants with:

  • An over view of digital culture and the information society
  • An understanding of digital records authenticity and reliability
  • Skills to identify and measure digital record assets and how to manage them (“what you’ve got and what to do with it”)
  • Low cost preservation strategies for institutions with limited resources
  • Tactics for specifying, identifying and managing metadata

The courses are based on the Africa Programme Digital Record-keeping curriculum development training courses developed under James Lowry’s leadership.


The training is intended for practitioners, archivists and records managers who need to learn how to manage digital records. Prospective participants will be required to fulfil the following criteria:

  • Be ICA members (category C or D) or work for a Category A member
  • Be a citizen of an African country working in Africa
  • Provide evidence either of a qualification in archives or records management (copy of diploma or degree certificate) or of having a grasp of the basic principles and practices of archives and records management through working for an archival institution for at least two years (letter from employer)

Candidates providing adequate evidence and a completed application form in either French or English will be accepted onto the course on a first-come-first-serve basis.
Some places will be reserved for Cameroonian participants.
We will manage the application process via an online form.


Each language class will be limited to 40 participants.


The course will be taught to two separate classes, one in French and one in English with some bi-lingual sessions. There will be no professional interpretation due to the specialisation of the subject area and the associated costs. Any course sessions provided for the whole group will be translated in advance and provided on paper or delivered consecutively in the second language.

Resource People

Teachers, French class: Basma Maklouf and Celine Fernandez
Teachers, English class: James Lowry and Margaret Crockett
Logistical support: Esther Olembi and Jessica Squires
Guest speakers: to be decided
Application process: Margaret Crockett


The classrooms need to be equipped with the following:

  • Screen
  • Data projector
  • Computer or usb socket linked to projector
  • 2 flip chart stands and 6 flip charts
  • 6 packs of permanent markers

It is highly desirable to have computer facilities such that all participants can have some hands-on practice. It should be possible to stagger the English and French classes so they can use the same facilities at different times so ideally only 40 computers would be needed. If this is too onerous, 20 computers would be the absolute minimum. These could either be set up in a third room or the classes could switch rooms.


Participants who attend all three half-day sessions will be provided with a certificate of completion.


ICA funding may be required for the following:

  • Teachers’ accommodation (in the same hotel as they are in for the Conference) for 3 nights
  • Computer hire
  • Printing of handouts and certificates
  • Flip charts
  • Pens

Participant Funding

Participants are expected to ask their employers to fund their travel to and accommodation for attendance at the training. The training is offered free of charge to participants who are selected to attend.


For potential participants unable to secure travel and accommodation from their employers we could consider setting up a lottery bursary scheme.